Key & lock register
Every key, lock, core, and key holder in one place.
Status: Pilot
Now accepting pilot agencies
Key control for public works & utilities
Know who holds every key to your city's infrastructure.
Key Management links your keys and locks to the assets they open (pump stations, signal cabinets, gates, park facilities) so you always know who has access, can act fast when a key goes missing, and stay ready for audits.
Sample City
- Lift station
- Signal cabinet
- Gate
- Building
Zone 1Zone 2Zone 3
Lock L-0387 · Lift Station 3 (sample)
- Opens with:
- K-214 (Zone 3 master)
- Held by:
- Crew Lead, Wastewater (sample)
- Checked out:
- Today 7:42 AM · Due back 4:00 PM
Ask in plain English
Question: Who still has keys to the Zone 3 lift stations?
Answer: Three keys are checked out:
- Crew Lead, Wastewater (sample)
- Operator, Wastewater (sample)
- Electrician, Facilities (sample)
Answers link back to the records.
The problem
Keys are critical infrastructure. Most agencies still track them in spreadsheets.
Nobody's sure who has what
Key logs live in spreadsheets, binders, and people's memory. They drift out of date with every handoff.
Keys aren't connected to assets
Records list key numbers, not the pump station, cabinet, or gate each key actually opens.
A lost master means a scramble
When a key goes missing, staff spend days working out which sites are exposed. A lost master can mean rekeying a whole system.
Audits are slow
Proving who had access, and when, means rebuilding history by hand.
How it works
From messy key logs to a live, mapped register
Step 1: Import
Upload the spreadsheets, scanned logs, or photos of key tags you already have. Claude pulls out keys, holders, and locations, and your staff review every record before it's saved.
Step 2: Map
Link each lock to the asset it secures, from your ArcGIS Online layers or a simple CSV.
Step 3: Track
Check keys in and out at the office or in the field. Every action lands in a permanent audit trail.
Step 4: Ask & audit
Ask questions in plain English, get alerts for overdue or unreturned keys, and generate audit reports in minutes.
Features
What's in the product
- Status: PilotAvailable to pilot agencies
- Status: RoadmapPlanned
Map view
See every secured asset and what opens it.
Status: Pilot
Check-out & check-in
Field-friendly, with due times and full history.
Status: Pilot
AI import
Turn old spreadsheets and photos into clean records, reviewed by staff.
Status: Pilot
Ask in plain English
"Which keys open the north yard gate?" Answers link back to the records.
Status: Pilot
Lost-key exposure
Mark a key lost and instantly see every asset it opens.
Status: Pilot
Departing-staff sweep
Upload a roster and see who still holds keys.
Status: Pilot
Audit reports
Exportable reports of holders, history, and exceptions.
Status: Pilot
Key cabinet integrations
Sync with the cabinets you already own.
Status: Roadmap
Also on the roadmap: single sign-on, mobile field forms, and a register for device credentials such as signal controllers and pump station PLCs.
How we use AI
Where AI helps, and where it doesn't
AI helps with
- Structuring messy records
- Answering questions about the register
- Spotting overdue and unusual activity
- Drafting audit summaries
AI never
- Grants or revokes access
- Saves a change without staff approval
- Acts without a log entry
AI features run on Claude by Anthropic. When you use an AI feature, the records involved in that request are sent to Anthropic's Claude API to produce the result. Under Anthropic's Commercial Terms, Anthropic may not train its models on that content. Nothing the AI produces is saved until your staff approve it.
Security
Built for sensitive infrastructure data
A key register is a map of how to get into your city's facilities. We treat it that way.
Encryption in transit and at rest.
Role-based access: crews see only the keys and sites they need.
Audit log of every change and every AI action.
Sensitive details such as key cut codes hidden by default.
Hosting: Amazon Web Services, U.S. region.
Single sign-on. Status: Roadmap
We're an early-stage company, so we'll be direct: ask us anything about security and we'll answer in writing.
Email us at work@keymanagement.llc.
Who it's for
Public works & fleet
Water & wastewater utilities
Traffic & transportation
Parks & facilities
Special districts
Pilot program
Become a founding pilot agency
We're working with a small group of agencies to shape the product. Pilot agencies get free access during the pilot and founding-agency pricing afterward, hands-on onboarding, and a direct line to the roadmap.
Pilot request
Fields marked with an asterisk are required.
Request sent
Thanks, we'll reply within three business days.
FAQ
Questions and answers
Is this a key cabinet?
No. Key Management is software. It works on its own or alongside the key cabinets you already have; cabinet integrations are on our roadmap.
Do we need ArcGIS?
No. ArcGIS Online makes mapping faster, but you can start with a CSV of asset locations.
How does the AI use our data?
When you use an AI feature, the records involved in that request are sent to Anthropic's Claude API to produce the result. Under Anthropic's Commercial Terms, Anthropic may not train its models on that content. Nothing the AI produces is saved until your staff approve it.
Where is our data stored?
Amazon Web Services, U.S. region.
What does it cost?
Pricing will be set with our pilot agencies. Pilot agencies get free access during the pilot and founding-agency pricing afterward.
Who is behind Key Management?
Tran Dinh Phuoc founded Key Management in 2026 to give public works and utility agencies one register of their keys, locks, and key holders.
About
The founder
Tran Dinh Phuoc, Founder & CEO
Tran Dinh Phuoc founded Key Management in 2026 to give public works and utility agencies one register of their keys, locks, and key holders.
Contact: work@keymanagement.llc